Book Your Event 2017-09-07T00:07:09+00:00

MORE COLORS

FRESHER AIR


Stunning vistas, vibrant colors, and the midnight sun come together to make Georgeson Botanical Garden the place to have your special event, whether its a wedding, an outdoor lecture or class, or just about anything else.

Venues

Rotary Pavilion

Stay dry. Stay Classy.

Featuring

Cement Floor
10 picnic tables
Huge grassy area
Space for 100 ppl

Beistline Classroom

Not just for teaching.

Featuring

Optional Covered Space
Cement Floor
Fenced In, Private Feel
Room For 40 People

Grant's Treehouse

A View... For the Birds

Featuring

Covered Gazebo
Suspension Bridge to Deck
Amazing Views
Room For 25 People

The Hex Deck

Set The Stage

Featuring

Huge Grassy Area
Flowers Everywhere
Room For 20+
Ask About More Space

Event Guidelines

Pricing

The following prices represent any of our available venues:
Half Day: $500, 8am-2pm or 3pm-10pm*
Full Day: $1000, 8am-10pm*

A 10′ x 30′ tent is available for rent, with set-up and take-down included: $500 plus deposit

*At 10pm, everything must be cleaned up and garden empty

Deposit & Cancellation

A $500 payment must be made to secure your reservation. Because most events here are scheduled so far in advance, if your event needs to be canceled or rescheduled, a refund will be made according to the following:

  • 60 days or more before your scheduled event, 50% refund
  • 59 days or fewer before your scheduled event, no refund

Your credit card information will be securely held in lieu of charging the $500 deposit.  If any damages are incurred, a fee of up to $500 will be charged to the your card.  If you leave the venue in good condition, no charge will be made.

Set-up, Take-Down, and Overtime

Set-up and take-down time are part of the time you request, i.e. if your event is only an hour, but you require set-up and take-down time, you should request 2 hours. A fee of $150/hour can be charged from the deposit if the venue is not cleaned and vacant by the end of your allotted time

Wedding Rehearsals

A rehearsal on a date prior to your event can be arranged. Let a staff member know when we first reply to your form submission and we can schedule this in. There is a fee of $50 for an hour.

Decorations and Furnishing

Your venue space should remain in the same condition as it was prior to your event. The use of nails, thumbtacks, etc. may not be used in any of the structures, benches, tables, fences or trees. You may throw flower petals, but they must be raked up afterward. Sorry, no rice allowed.

You may bring in your own chairs, tables, etc. Benches in the Pavilion are movable but must be moved back to their original homes after your event.

Parking & Transportation

Parking at the Gardens is extremely limited.  If you anticipate a lot of attendees, we recommend you direct your guests to park at the lower Nenana Parking Lot and provide shuttle service, as parking alongside the road is a safety hazard.

Food & Alcohol

Food/Catering

You may hire an outside caterer, however, if you do this you will need a waiver through UAF Food Services, and the application must be submitted at least 14 days before the event.

Alcohol

Beer and wine may be served on a bring your own basis, but it must be served by a TAPS certified server.  We will connect you to a certified server if you choose to have alcohol at your event.

Open Space

The entire garden is available for you to enjoy during your event, however, keep in mind that the GBG is a museum of living plants, so please respect all of plants. Climbing trees, picking flowers, fruits, vegetables or other vegetation is not allowed.

Children

For the safety of all children and for the health of the garden, please monitor children at all times. The GBG is a wonderful place to teach children about plants. It is the responsibility of the children’s chaperones to teach them how to enjoy the garden in a respectful way and the importance of following the policies of the garden.

Toilet Facilities

There are two Sani-cans located in the garden. One is located in the parking lot just east of the little white building. The other one is located in the Babula Children’s Garden just north of the main Babula Garden entrance.

Smoking

Smoking is not allowed in the garden or anywhere on the campus of the University of Alaska Fairbanks (UAF). UAF is a tobacco-free campus. It is allowable to smoke inside of your personal vehicle.

Pets

While we love pets, they are not allowed in the Georgeson Botanical Garden with the exception of registered and properly identified service animals.

Electricity

All of our available spaces have access to electricity. We encourage you to test any electrical equipment on site prior to your event to ensure that everything runs smoothly on the day of your event.

Contact Us

Private Events are handled through UAF Summer Sessions. For questions, call Katie Kennedy at 907-474-6451.

Reserve Your Spot

Check Availabilty

Check our calendar to ensure availability first, and then fill out the form below, and a staff member will get in touch with you.

Contact Information
Just the facts...
Event Details
This is the information that we will enter into our event calendar, so take your time on it accordingly.
You may reserve more than one, but each venue rental is handled as separate so far as payments are concerned.
The time here should represent the beginning of setup. There's a box below to tell us the "listed times" of the event, i.e. when guests will be there.
Note: The Gardens must be cleaned and vacant by 10pm.
The times your guests are invited.
As mentioned, if you plan to serve alcohol a TAPS certified Garden staff member must be hired
We can include details of your event on our calendar, or just list it as a "Private Event." If you want Private than you can probably ignore the next few fields.
Give a very short summary to be used as a caption.
Use a paragraph or two to describe your event.
Max file size is 4 MB. Optional. Upload a pic you want associated with your event. Use a jpg, gif, or png that is at least 1200 x 630 pixels for the best display on high resolution devices. At minimum, use images that are 600 x 315 pixels. Images should be no larger than 1 MB. If you don't have one, try Pixabay.com or Deviantart.com. Make sure your image is Creative Commons copyrighted.
Very short image caption.
If your event has a website, enter the address